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Data Management solutions with HomeAdvantage


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 Manage People, Not Paper.

  Want To Know More?

The Advantages of
HomeAdvantageTM
New Times,
New Ways
16 Ways To Impact
The Bottom Line—Really!
Crafting a Win/Win
for Everyone
Before You Decide:
10 Tough Questions
to Ask Your Vendor
The Nuts and Bolts:
Technical Info
"Peek In" From
Pike's Peak
Do You Practice The
7 Habits of Highly
Effective Agencies?
To learn more about our quality control or data management give us a call - 800-297-2180
"HomeAdvantageTM is easy to use for both the office staff and the field staff. It has enabled us to have timely documentation, which has streamlined our payroll process."

K.Kay Stewart
Executive Director, HomeCall
Stillwater, OK



New Times, New Ways

The Old Way

Is your agency workflow still reflecting the way things were done under Periodic Interim Payment (PIP)? Back then, agencies run their business with paper-intensive and manual processes. The switch to New Times, New Ways Perspective Payment System (PPS) accelerated things even more. Now, the emphasis is accuracy, speed, and tracking.

A look at the typical workflow timeline for an agency reveals the wasted time gaps that exist between work, documentation, and collection. Entire weeks can pass before all the data is correct and ready for billing.

Plan &
Schedule
Perform Work
& Record
Verify &
Resolve
Input Data Bill
Nurse develops care plan for patient

Scheduler assigns personnel

Calls and schedules visit with home aide
Home aide visits patient

Performs work

Manually records documentation for visit

Submits paperwork via mail, fax, or drives to office
Admin reviews documentation against care plan

Sees several discrepancies and unclear documentation

Calls home aide to several times clarify question

Modifies documentation
Documentation sent over to data entry to be keyed into billing system.

Keyed data is verified against original documentation.

Ready for billing.
Bill sent
Time:
Hours to Days
Time:
Days to Weeks
Time:
Hours to Days
Time:
Hours
Elapsed
Time:

Weeks

A Better Way

The table below shows how HomeAdvantageTM can "shave-off" from days to weeks from the typical agency workflow timeline. The first difference is how work is recorded. Rather than rely on manually written notes which are mailed or physically submitted days later, the information is entered at the point of service via telephone. Secondly, HomeAdvantageTM automatically checks for consistency with the care plan. If there are no exceptions, the visit is ready for billing. However, if an exception arises, the administrator can handle the question that same day. The process from scheduling to bill rendering is compressed from weeks to days. The results are;

Instant verification of work performed
Less administrative work
Less out of pocket expenses for mileage reimbursement
Faster receivables
Improved cash flow
Better quality control


Plan &
Schedule
Perform Work
& Record
Verify &
Resolve
Bill
Nurse develops care plan for patient

Scheduler assigns personnel

Calls and schedules visit with home aide
Home aide visits patient; makes arrival calls

Performs work

Home aide makes departure call and records activity by inputting data via phone

Leaves for next visit
Admin sees discrepancies on PC screen

Admin types in text message to alert home aide via voice messaging

Home aide receives voice message on next patient visit

Calls Admin to clarify

Admin makes adjustment for visit.

Ready to bill
Bill Sent

Time:
Hours to Days
Time:
Hours
Time:
Minutes to Hours
Elapsed
Time:

Days

Back Home


work flow


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